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Project Management – The Performance Results Description Tool

Artists MBA, Professional ProgramIn Project Management – How to Get Stuff Done, I introduced the concept of the Performance Results Description (PRD).

The PRD allows you to visually link your goals to your daily activities as well as develop a working plan for how you’ll reach those goals.

 

In this class, we’ll delve into:

  • How the PRD fits into your overall Time Management System
  • How to adapt the PRD for different kinds of projects and different categories
  • How to fill out the PRD Form for your best advantage

Additional Resources for this Class:

Prerequisite Class:

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Enroll in the Artists Marketing & Business Academy to access these classes today!

Your Tuition ($5 for first 14 days then $39 per month) includes all Foundation level classes PLUS the Time Management Mastery Course & App.

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Next Class:

Ready to get serious? Enroll in the Artists Marketing & Business Academy Professional Program to access these classes today!

Your Tuition ($79 per month) includes all Foundation level classes PLUS the Professional level classes PLUS the Time Management Mastery Course & App.


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An Act of Willpower – the Process of Perseverance

Artists MBA, Professional Program“How do I get to Carnegie Hall?
Practice. Practice. Practice.”
Saadi

We’ve all heard this quote as a tribute to consistent action and perseverance, right?  And some people make it look so easy.  They just do it.  But for many of us, the ability to choose consistent right action, particularly in the face of disappointment and rejection, is a real struggle.

So, how do you develop this ability, if it doesn’t come naturally to you?  The good news is that Will can be developed and built like a muscle.  In this class, we explore:

  • Will, Perseverance, Commitment – Oh My!
  • The biggest obstacles to will power
  • 3 keys to developing will power and perseverance in your life
  • Specific exercises you can do to strengthen your will power

The skill of applying your will to your choices consistently is critical to making your systems work (including, time management, organization, marketing) and creating consistent and sustainable success.  Start developing your will power today!

Additional Resources for this Class:

Prerequisite Class:

Listen to the Class:

Thank you for your interest. This content is visible to ArtistsMBA Professional, Mastery Program members only. Click here to login.

Ready to get serious? Enroll in the Artists Marketing & Business Academy Professional Program to access these classes today!

Your Tuition ($79 per month) includes all Foundation level classes PLUS the Professional level classes PLUS the Time Management Mastery Course & App.

Read the Class Transcript

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Enroll in the Artists Marketing & Business Academy Mastery Lab to access the transcript of this class today


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Next Class:

Ready to get serious? Enroll in the Artists Marketing & Business Academy Professional Program to access these classes today!

Your Tuition ($79 per month) includes all Foundation level classes PLUS the Professional level classes PLUS the Time Management Mastery Course & App.


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Transitioning to Full-time With Your Art/Music Business

Artists MBA, Foundation ProgramWhether you’re working a day job in the corporate world or teaching within your craft to sustain yourself, many artists and musicians dream someday they will earn enough to go full-time with their art. And just as many have given up on that dream, because it seems out of reach.  Or because they tried to go full-time but ended up having to return to the day job, because they just weren’t earning enough to sustain themselves and their family. I’ve worked with many private clients in different lines of work to make that leap from part-time to full-time in their businesses.  And I’ve found that the process for success through this transition is similar no matter what business you’re in. In this class, you’ll learn:

  • The 3 biggest mistakes to avoid during your transition
  • The 3 things you MUST have in place before making the leap
  • How to know when you’re ready to make the transition
  • How to sustain your new level once you’ve made the leap.

If you think you know what it will take to succeed as a full-time artist, join me in the class.  You might be surprised!

Additional Resources for this Class:

Prerequisite Class:

Listen to the Class:

Thank you for your interest. This content is visible to ArtistsMBA Foundation, Professional, Mastery Program members only. Click here to login.

Enroll in the Artists Marketing & Business Academy to access these classes today!

Your Tuition ($5 for first 14 days then $39 per month) includes all Foundation level classes PLUS the Time Management Mastery Course & App.

Read the Class Transcript

Thank you for your interest. This content is visible to ArtistsMBA Mastery Program members only. Click here to login.

Enroll in the Artists Marketing & Business Academy Mastery Lab to access the transcript of this class today


Thank you for your interest. This content is visible to ArtistsMBA Foundation, Professional Program members only. Click here to login.

Next Class:


Ready to get serious? Enroll in the Artists Marketing & Business Academy Professional Program to access these classes today!

Your Tuition ($79 per month) includes all Foundation level classes PLUS the Professional level classes PLUS the Time Management Mastery Course & App.



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Ask The Organizer – An Interview with Joshua Zerkel, Certified Professional Organizer

artists-marketing-business-academy-interview-with-expertsDo you ever have trouble getting – or staying – organized?

If so, you’re not alone – organizing your space, managing your time, and keeping track of your information can get pretty overwhelming.

In this open forum Q&A call, members got answers to their most challenging organizing questions, problems and conundrums from Joshua Zerkel of Custom Living Solutions.

 

 Additional Resources for this Interview:

Additional ArtistsMBA Classes on this Topic:

Listen to the Interview:

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Ready to get serious? Enroll in the Artists Marketing & Business Academy Professional Program to access these classes today!

Your Tuition ($79 per month) includes all Foundation level classes PLUS the Professional level classes PLUS the Time Management Mastery Course & App.


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Read the Interview Transcript

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Joshua Zerkel

Joshua Zerkel, CPO® is the President of the San Francisco Bay Area Chapter of the National Association of Professional Organizers and the founder of Custom Living Solutions, a productivity and organizing consulting firm. Joshua specializes in helping entrepreneurs and small businesses find easy ways to get control of their information, technology, and clutter so they can reduce stress and make more money. Although he doesn’t consider himself freakishly organized, Josh does admit to spending his free time alphabetizing his comic books and fixing the tags on his MP3 collection.

For more of Josh’s practical (and sometimes pithy!) organizing tips, check out his website – http://www.customlivingsolutions.com/

Debra Recommends Google Apps for Business

Debra Russell recommends, google, web 2.0, cloud sourcing, calendar, emailGoogle Applications is a web 2.0 solution for email, calendar and more.  I’ve been using it for my business for about 9 months now and I’ve been very happy so far.  I was using Microsoft Outlook, but when I would search for an email it would literally take 5-10 minutes.  And with Google, without getting rid of any of my 10,000+ emails, it takes me under 5 seconds to find an email.

Since I run a great deal of my business via email, I can’t delete them.  I need the record of those interactions.  Using Google’s tremendous search capability and incredibly generous free storage capability has solved this problem for me.

And like all things Google, they are always improving the system.  Is it perfect?  No.  But, I can access my email, my calendar and documents, my task list, from any internet portal.  And now that I’m traveling so much as a Speaker, this has become incredibly important.

Not tech savvy?  For a few bucks, you can have an expert get you up and running on Google Apps in no time!  Let me refer you to my good friend Adam Schwartz at Computer Courage, here in the bay area.  You can also check the Google Apps Support Page for a provider near you.

Oh, by the way, Google Apps is free….

Find out more about Google Apps

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Debra Recommends Daylite – More than CRM for Mac

Debra Russell recommends, Marketing, time management, contact management, project management

So, first let me say – I am not a Mac user.  However, I have a lot of clients who are, and so I have been looking for a CRM solution for my Mac clients.  One of my clients brought me this product and he is thrilled with it.  So, I wanted to pass it on to you.

Here’s what Amazon says:

Product Description

Designed for the unique needs of Mac-based businesses of 1-50 people, Daylite3 is a new generation of productivity management software. Daylite 3’s time-saving features include shared calendars, seamless integration with Apple Mail, project and activity delegation, multiple pipeline views, a built-in report writer, sophisticated offline and sync capabilities, and a clean, easy-to-use interface. Daylite 3 is a milestone achievement for the Mac community, directly addressing the day-to-day productivity needs of Mac users. Daylite 3, with its many new features and upgraded Daylite Mail Integration (DMI) module, provides Mac users and Mac-based businesses with the tools they need for command-and-control business productivity.

What my client says is that, while there is a learning curve and it is significant.  This program solves so many time management and project management and contact management problems that it’s worth the learning curve.  From my viewpoint, I’ve seen him get much more productive and much calmer.  And isn’t that the point of productivity tools?

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Creator’s Block

Here it is a rainy March morning and as I sit down to write to you, I realize that I’ve been avoiding doing this writing for some time.  Would you call this writer’s block?  Perhaps.  And it occurs to me, that writer’s block – or creator’s block for the purpose of this conversation, can look different for different people.

But if you endeavor to live a creative life, and even more so, make a prosperous living from your creative endeavors, feeling blocked around creating can be an unpleasant, even painful place to be.  And of course, it just may get in the way of pursuing your dreams.

What Causes Writer’s Block or Creator’s Block?

Whether you are writing words, writing songs, painting, taking photographs, sculpting, designing jewelry or in any way creating on a regular basis, creator’s block can happen.  Perhaps it shows up by being “too busy” with other things.  Perhaps, you sit down and nothing comes – just blank.  Or you get “distracted” by email, the phone, the dishes….

In my experience, most creative blocks are caused by one of three obstacles:

  • Your inner critic,
  • Your outer critics,
  • And/or a lack of creative space – physically, temporally or emotionally (which leads back to the first two).

I’ve often heard from clients that they got blocked because they got a bad review or what they perceived as negative feedback and found they couldn’t create for months after.  Has this ever happened to you?  I’ve found that the artists most vulnerable to this are already fighting an inner critic and that external voice, especially from a mentor or someone you really respect, can just amplify the inner critic to the point where all creative juices stop flowing.  For artist’s who have a strong internal supportive voice, external feedback becomes just that – feedback.  Take what you can use, leave the rest.

When it comes to your environment blocking your creative endeavors, this can be tricky.  There are so many ways in which your environment can act as a block –  whether it’s your physical space (like the gardener who is right now outside with his leaf blower!), your temporal or time management, or your tendency to give other people’s requests for your time and energy more importance than your own creative priorities.

Learning to set up your environment to support your creativity is a key skill for any creative entrepreneur.

All of these issues can be summed up into one: the inability or unwillingness to prioritize yourself – prioritize your needs, your values, your beliefs, your own inner voices and muses.

That’s not to say you shouldn’t be open to other people’s needs or constructive criticism, but if their needs and voices are drowning out your own, then you have a problem.  And I’m betting a creative block isn’t the only way that issue is turning up in your life.

In the Artists Marketing & Business Academy, I have several classes designed to address these issues.  I also will be writing more about them in my blog.

How Can I Move Past My Block?

For this issue of the Newsletter, I’m going to focus on a method that has helped me tremendously and that my clients have used with great results.  When you are creating, whatever you are creating, use the following steps:

Step 1 – ideas, brainstorming, brain dump – no editing
Step 2 – sort through the ideas and brainstorming and develop an idea into a first draft
Step 3 – edit that idea into a first public draft and send it out for feedback
Step 4 – take the feedback and polish and hone the work
Step 5 – repeat step 3 and 4 until you are truly happy with the result!

Step 1 – The brain dump

The first step is to put all your ideas down on paper.  Good ideas, bad ideas, bits and pieces of ideas, unformed ideas – everything.  You want to have absolutely no filters here.  You may work this step in a structured way – you sit down to the page for 1 hour every day.  Or you may just carry around a notepad or tape recorder with you, every where you go.  The key here is to capture the ideas – good, bad and ugly – all the ideas down on paper.

This step can show up in many forms, depending on the medium in which you’re creating.  For a visual artist, it may be doodling in your sketchbook, jotting down ideas of themes or concepts.  For the songwriter, it may be bits of melody, lyric phrases, or even just a book of song titles.  For the novelist or screen writer, it could be bits of dialogue, scene ideas.

I was working with a novelist awhile back, and she was blocked.  My assignment to her was to write 1000 words a day – badly.  She was to write as badly as she could.  We were going for her writing to really suck!

The point is to just put the perfectionist on hold here.  This isn’t about creating a final product or even a good first draft.  It’s just to allow the creative juices to flow.

Step 2 – Creating the first draft

This step should be scheduled and given a decent chunk of time several days a week.  What you want to do with this time is to sit down and look through your ideas, your bits and pieces and starting with the pieces you feel most drawn to, flesh them out into a first draft.

You may work on more than one project at a time during this stage.  But what’s most important is that you set up this time as completely separate from either Step 1 or Steps 3, 4, or 5.  Again, we aren’t going for a final product here and you want to continue having the perfectionist on hold.

During this stage work on your projects enough to find out if there’s a solid idea.  Flesh it out enough to be ready to show to some people for feedback.  Get to a first draft.  And then put it aside for at least 3 days.

Step 3 – First round of edits on your first draft

After you’ve left this project alone for several days, come back to it and give it a read through.  Edit it, play with the language, the order.  Try different things with it, perhaps change the rhythm or the key it’s in.  Try using a different size brush or color scheme.

Again, do not mix this step with either Step 1 or 2.  The part of your brain that you use during editing and adjusting is not appropriate during the initial stages of creation – it only tends to block things.  Because this is when you begin to use your critical facilities.  This is when the voice that tells you that you can do better becomes useful.

But beware of spending too much time here.  Again, we’re not going for the finished product yet.  We’re looking to create a version that’s good enough to get feedback on, which leads me to Steps 4 and 5.

Step 4 – Get constructive critique and create a second draft

There are two critical factors for this step.  You must choose your people very carefully.  You want someone who is going to be ruthlessly honest with you.  You want someone who really knows your medium and your genre (and if they know your niche, it’s even better).  And you want someone who can communicate feedback in a voice you are willing to hear.

Some successful artists use family – although this can be tricky.  Most successful artists use experts in their field (which includes editors for the written word).  Some even use their loyal fan base.  Many songwriters use the TAXI submissions to get feedback to improve their music or the TAXI forums to get feedback from fellow songwriters.  Some writers will go to a writer’s group or their editor and agent for feedback.

Whoever you choose, remember to stay open to the pieces of the feedback that you can use.  Not all of their suggestions will be immediately useful – that’s ok.  Sometimes they may make a suggestion which you don’t want to use – but if you stay open, it may trigger you to discover the exact right change you need to make.

Sit with the feedback and go back to your project and edit it.

Step 5 – Rinse and Repeat until finished

You may go through Steps 3 and 4 several times.  Probably the hardest part is to know when you’re done, to know when more editing ends up doing more harm than good.  Be wary of ironing out all the ripples in the fabric of your creation.  There’s no such thing as perfection.  And if there were – it would bore us to tears.

If you listen to your inner quiet voice – you will know when you’re done.  And use your discipline to stop, declare the project done, and start marketing it!

One last note:  Your voice is the voice that matters.  When being open to feedback, trust yourself.  Stay open to their opinions, reactions, and suggestions.  But don’t sell out on yourself.  It’s a fine line and one that takes practice.  This isn’t about creating by committee.  It’s about always growing, developing and honing your craft.  No matter how talented you are, truly powerful art is always a marriage between talent and craft.  This method allows you to use the best of both.

Project Management – The Key to Getting Stuff Done!

Artists MBA, Professional ProgramToo much to do!  It all feels equally urgent!  Oi – where do I start?

Sound familiar?  We have so many demands on us – both externally – people wanting us to get stuff done for them – and internally – fulfilling our dreams and goals.

How do you manage it all and maintain your sanity?

 

In this class we discover:

  • The project management mistakes that lead to procrastination and paralysis
  • The two kinds of projects and how to manage both
  • The skill of prioritizing according to your values
  • How to eat an elephant (I mean, manage and complete a project) – you know – one bite at a time!

Additional Resources for this Class:

Prerequisite Class:

Listen to the Class:

Thank you for your interest. This content is visible to ArtistsMBA Professional, Mastery Program members only. Click here to login.

Ready to get serious? Enroll in the Artists Marketing & Business Academy Professional Program to access these classes today!

Your Tuition ($79 per month) includes all Foundation level classes PLUS the Professional level classes PLUS the Time Management Mastery Course & App.

Read the Class Transcript

Thank you for your interest. This content is visible to ArtistsMBA Mastery Program members only. Click here to login.

Enroll in the Artists Marketing & Business Academy Mastery Lab to access the transcript of this class today


Thank you for your interest. This content is visible to ArtistsMBA Foundation, Professional Program members only. Click here to login.

Next Class:

Ready to get serious? Enroll in the Artists Marketing & Business Academy Professional Program to access these classes today!

Your Tuition ($79 per month) includes all Foundation level classes PLUS the Professional level classes PLUS the Time Management Mastery Course & App.


Thank you for your interest. This content is visible to ArtistsMBA Foundation Program members only. Click here to login.

Debra Recommends Time Management From the Inside Out

Debra Russell recommends, time management, Systems

The Foolproof System for Taking Control of Your Schedule–and Your Life

by Julie Morgenstern

I use this book as my “text” when working with private clients on time management issues. I’ve also used this book and Julie’s methods extensively creating my own time management structures. It’s absolutely brilliant!

From Amazon.com:

Those who fear “time management” because they worry about living uncreative or overly scheduled lives will find themselves reassured by Morgenstern’s ability to customize her system. The most important thing readers must do, she emphasizes, is to create a time management system that fits one’s personal style–whether it be spontaneous and easily distracted or highly regimented and efficient. “Just as everyone’s living room looks different, reflecting the individual’s or family’s values and priorities, everyone’s time management system will look different, reflecting what’s important to him or her,” she explains. Fortunately, readers can easily customize her excellent advice while learning how to create a personal time map, streamline routine tasks, conquer procrastination and chronic lateness, and manage all the inevitable crises and distractions of daily life. Speaking of procrastination, what better time than now to try this book out–ridding yourself of all that draining clutter so you can get on with living the life you want? –Gail Hudson

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Debra Russell Recommends The Power of Full Engagement

Debra Russell recommends, time management, Systems, energy

Managing Energy, Not Time, Is the Key to High Performance and Personal Renewal

by Jim Loehr and Tony Schwartz

These concepts have helped me tremendously in building a real balance between achievement and nourishing myself into my time management structures. With the understanding that nourishing myself is what enables me to reach peak performance – many of the “should” voices are silenced.

From Publishers Weekly via Amazon.com
The authors, founders of and executives at LGE Performance Systems, an executive training program based on athletic coaching programs, offer a program aimed at stressed individuals who want to find more purpose in their work and ways to better handle their overburdened relationships. Just as athletes train, play and then recover, people need to recognize their own energy levels. “Balancing stress and recovery is critical not just in competitive sports, but also in managing energy in all facets of our lives. Emotional depth and resilience depend on active engagement with others and with our own feelings.”

Case studies demonstrate how some modest changes can have an immediate impact. Loehr (Mental Toughness Training for Sports) and Schwartz (Art of the Deal, writing with Donald Trump) also include a chart highlighting Action Steps, Targeted Muscle, Desired Outcome and Performance Barrier and apply these tenets to individual cases. A chart analyzing the benefits and costs to taking certain action shows the impact negative behavior can have on both physical and mental well-being.

However, the actual “training program” whereby readers can learn how to institute certain rituals to change their behavior is less well-defined. Managers and other employees who have attended HR seminars may find this plan easy to use, but self-employed people and others less familiar with “training” may be unable to recognize their behavior patterns and change them.
Copyright 2002 Reed Business Information, Inc.

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